FEATURES
Its hard to put into a web page everything that Pastoral Care does… but here goes
Church
Family Management
- Add a New Family
- Search for a Family
Visitation Management
- Create and manage Visitation Teams
- Record Visitation Notes
- Run Reports on Visitation
- Track Visitation Program
- Assign people to do visitation to specific people via email
Roll
- Create Rolls for any area of your church
- Church Services
- Sunday School
- Kids Programs
- Youth
- Home Groups
- etc
- Track attendance trends
- Manage contact with people who missed a meeting etc
- Follow up on people who’s attendance is waining
- etc
Financial Records
- Record giving against private Envelope (pin) numbers
- Issue receipts
- Report on envelope (pin) giving to specific projects
- Ideal for tax record reporting for donations
Weekly Statistics
- Record summarised Attendance at defined events
- Record total giving (financial) at defined events
- Record number of commitments at defined events
- Report on all of the above by months / year etc with trends, Averages, Totals etc
Rosters
- Comprehensive Roster management
- Unlimited Multiple Events
- You are in control of Everything
- Powerful rules for “Rosters with a smile”
- Individual and Family reporting for roster calendar reports
- Email and SMS reminders
- Individual or Family based Personalised Rosters that can be emailed out as a pdf
- and heaps more…
Child Save
- Total Control of all Child Safe records
- Alert engine for expired Cards etc
- Recording and reporting on any event / issue
- End to End management of recruiting process to show due diligence in accepting a person for Working With Children
Library Manager
- Full comercial featured lending program
- Totally flexible to setup for your own needs
- Overdue SMS / Email reminders
- Full reporting
- Reservation reminders when assets are returned
- Bar Coding ready
- and more…
Registry
Record all legal requirements for Weddings and Funerals, and also records any commitment event such as Membership, Baptism etc
- Wedding Registry
- Funeral Registry
- Commitment Registry
Venue Booking
A complete Venue Booking management program.
- Ad-Hock and Regular pattern room bookings
- Conflict Alerts
- Share function –See who is using the venue at the same time or on the same day
- Month Calendar Views
- Comprehensive Reporting
- Built in SMS and Email messaging for reminders etc
Classroom Manager
This highly requested feature is now available. Totally integrated with the Family Database, and fully cloud ready for our unique cloud sync technology, Classroom Manager is a complete management system for all of you youth / adult programs, with a particular focus on Child Safety issues.
- Manage Classroom Teachers
- Manage Classes
- Manage Students / Classes Participants
- Comprehensive check in and check out facilities
- Medical Alerts on check in
- AVO Alerts on check in
- Restricted Contact alerts on check in and more…
Asset Manager
A simple yet comprehensive asset manager.
- Track all of your assets
- Record serial numbers
- Record warranty dates
- Audit and Stock Take features
- Comprehensive reporting
Explore
Create Reports
View / Run a host of reports.
- Manual Reports
- Church Directories
- Booklet Directories
- Check Lists
- Group Reports
- Demographic Reports
- Mailing Labels
- Name Tags
- Barcode Reports
- Duty of Care Reports
and more…
View Saved Reports
Use this feature to reload reports you have saved for referral to.
SMS Manager
- SMS Broadcast to Groups
- SMS to Individuals
- Scheduled SMS Sending
- Automated Birthday Schedule
and more…
Email Manager
- Group Email broadcast
- Queue up and send later
- Picture and File Attachment Support
- Signature File Support
and more…
Tagging
Search for groups of people or manually select people for bulk processing. For example:
- Merge multiple groups together
- Delete groups
- Run reports for selected people
- Create new groups
- Adding people to a group
and more…
School Year Manager
The School Year Manager is a simple mechanism to increment everyone on your database with a school year record up by 1 year. This is not automatically done, you must start the School Year Manager from the Explore Tab on the main menu.
Group History Manager
When you add a person to an individual group, or remove them from an individual group, Pastoral Care records the date that each of those events occurs on. The Group History Manager allows you to view the Date In and Date Out record of each person for the individual groups they belong to, and to edit this information if needed.
People to Group Relationship
The People to Group Relationship feature allows you to select an individual person, immediately view all the groups that person is involved in, and also let you see a list of other group members that the selected person interacts with in those groups.
Group to Group Relationship
The Group to Group Relationship feature allows you to load in a range of selected groups, and immediately see the relationship that exists between those groups. That is, people that participate across a number of groups.
Export
Export data from Pastoral Care.
- Family / Individual Data
- SMS Global upload file
- Communicator Upload
- Directory Upload
- Mailing List Export
- Weekly Statistics Export
Dashboard
A central screen available from the main menu to display information on your entire database at a glance. Areas that are reported to the dashboard are:
- Alerts
- Demographic (People) statistics
- Dates
- Groups
- Roll
- Finance
- Weekly
- Roster
- Child Safe
- Library
- Registry
- Venue
Portrait Manager
A new feature for the centralised management of images stored within Pastoral Care.
Includes a new method of collecting images using a web cam directly connected to your computer. Take a picture and have it linked to a person / family immediately.
Utilities
Custom Directory Designer
Build your own church directories for use within Pastoral Care. Simple drag and drop interface makes report writing a snap.
Custom Report Designer
Create your own custom reports. Designed for the power user, you can create simple reports right up to complex multi-topic reports.
Custom Letter Writer
Create your own Custom Letter templates for powerful integrated mail merge. No need to export to Word anymore, just use filters and your custom letter to create personalised letters for selected group(s) of people.
Backup
Use the backup utility to create a backup of your valuable information. Simple to use and flexible for any save location. Includes a log of all recent backups.
Restore
Use the restore feature to restore a previous backup of your data.
File Clearance
File clearance allows you to remove large chunks of Pastoral Care data. Delete all family records, All groups etc… use with caution!
Export
Export Pastoral Care data for:
- Importing into other programs (csv)
- Communicator Export
- Directory Export
- Family File Export
- Mailing Lists
- Weekly Statistics
- SMS Global Mobile Upload File
Smartphone
Create an export file that Google Contacts can import. This makes it possible to link your smartphone to your Pastoral Care database via a copy of your data on Google Contacts.
Date Alerts
Setup pop up alerts for important date events such as Birth dates, Wedding Anniversaries etc.